Kingdom Women Conference Vendor / Exhibitor Application
RENTAL SPACE COST
Each space rental: $300.00
Additional option: Electricity – $50.00
RENTAL SPACE INCLUDES
One (1) 6-foot skirted table
Two (2) chairs
One (1) parking pass
Two (2) conference registrations for vendor staff (Empowerment Luncheon and Praise and Paint event registrations are not included
Applicants will be notified within 3 calendar days after receipt of the vendor application. The $300 (or $350 with electricity) rental fee is due immediately upon your vendor acceptance notification and spaces are issued on a first-come, first-served basis. Failure to remit payment may result in the forfeiture of your vendor acceptance.
VENDOR / EXHIBITOR APPLICATION
The application process is not complete until you receive confirmation of approval and remit payment for the vendor space.
Kingdom Women Conference 2019
Vendor/Exhibitor Rules and Regulations
DEFAULT OCCUPANCY – Any vendor failing to occupy space contracted for in a timely manner, is not relieved of the obligation of paying the full rental price for such space, and the Kingdom Women Conference Vendor Committee has the right to use such space as it sees fit to eliminate blank space, if such booth space is not occupied by the vendor 1/2 hour prior to the start of exhibit hours.
NUMBER OF COMPANIES OCCUPYING BOOTH – The Kingdom Women Conference Vendor Committee prohibits the use of a single booth for the display of multiple companies regardless of company ownership.
RELOCATION OF VENDORS – The Kingdom Women Conference Vendor Committee reserves the right to alter location of vendors, if deemed advisable, in the best interest of Lyle and Deborah Dukes Ministries.
FLOOR PLAN – The dimensions of the vendor booth are believed to be accurate, but are not warranted.
NO VENDORS OUTSIDE EXPOSITION – No participating vendor will be permitted to exhibit in a hotel room at or near the Conference or outside of the Conference venue within a 25 mile radius while in attendance at the Conference.
PROFESSIONAL CONDUCT – Vendors shall conduct themselves in a professional and courteous manner at all times during the conference. Profanity, smoking, drinking alcoholic beverages or other behavior deemed unacceptable are not permitted on the premises. Any actions deemed inappropriate by the Committee are grounds for immediate dismissal without financial recompense.
NOISE – Public address, sound producing, or amplifying devices that project sound beyond the vendors booth, or excessive operating noise that distract neighboring vendors, are expressly prohibited. The Kingdom Women Conference Vendor Committee reserves the right to restrict vendors which, because of noise or for any other reason, become objectionable or which may detract from the general character of the Conference.
POSITIONING OF EQUIPMENT WITH RELATION TO PASSAGEWAY – Machines or equipment operated or demonstrated at any time during conference hours shall be placed so that no portion is closer than 12” to a passageway unless prior permission is obtained. Vendors must agree to display their exhibits so as not to obstruct the general view or to hide other vendors.
INSTALLATION AND DISMANTLING – The vendor space will be available for installation by the vendors at a date and time to be made known in advance. Vendors cannot be dismantled before the conclusion of the Conference. It is the duty and responsibility of each vendor to have his/her exhibit completely installed in his/her area before the opening of the Conference and to dismantle and remove his/her exhibit after the close of the Conference by the deadline set by the Kingdom Women Conference Vendor Committee.
RISK OF LOSS – Lyle and Deborah Dukes Ministries and Harvest Life Church, their subsidiaries, and their respective officers,employees, agents and affiliates, separately or collectively, cannot accept responsibility for any damage to or for the loss or destruction of an exhibit, or for the property of a vendor, his/her agents, contractors or employees either from fire, theft or accidents or other causes, or injury, to any person resulting from any cause, all claims for any such loss damage or injury, being expressly waived by the vendor.
LIABILITY AND INSURANCE – Neither the Kingdom Women Conference Vendor Committee nor the owners, management company, employees or representatives of Lyle and Deborah Dukes Ministries or Harvest Life Church will be responsible for any injury, loss or damage that may occur to the vendor or to the vendor’s employees or property, prior, during or subsequent to the period covered by the exhibit. The vendor expressly releases the foregoing persons and entities from, and agrees to indemnify the same against any and all claims for such loss, damage or injury arising from the negligent or willful acts or omission of the vendor and its employees, agents, contractors, and invitees.
PROTECTION OF BUILDING – Nothing should be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls,floor or other parts of the building or furniture. Whatever is necessary to protect the building, equipment, or furniture properly will be at the expense of the vendors. Vendors are liable for the costs of repairing any damage they cause to the venue property, and any consequential damage arising from such damage.
FIRE, SAFETY AND HEALTH – The vendor assumes all responsibility for compliance with local, city, and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials will be reasonably located with the booth and protected by safety guards and devices where necessary. Only fireproof materials should be used in displays and the necessary fire precautions taken by the vendor.
SAFETY GUARDS AND PROTECTION – Conference guests must be properly protected from injury. Any piece of machinery on display that has movable parts must have adequate safeguards to protect the public from injury throughout the Conference.
CONFERENCE REGISTRATION – The Kingdom Women Conference Vendor Committee shall have sole control over admission policies at all times. All persons visiting the conference session rooms and the exhibit area, including vendor personnel, shall be required to register (registration is included in the fee) and wear an appropriate badge while in attendance. Individuals may be excluded for not wearing the appropriate badge.
PERSONS CONNECTED WITH NON-VENDOR CONCERNS – are prohibited from any dealing, exhibiting, or soliciting within the exhibit area. Vendors are urged to report immediately violations of the latter rule to the Unlimited Conference Vendor Committee.
SPACE RESTRICTIONS – Exhibits must be confined to the exact space allocated. Circulars, publications, advertising matter and all promotional giveaways may be distributed within space only. Signs, rails, etc. will not be permitted to intrude into or over into atrium/passageway.
PRODUCTS/SERVICES – ALL Products/Services will be reviewed and approved by the Kingdom Women Conference Vendor Committee before the vendor application is approved. The Kingdom Women Conference Vendor Committee reserves the right to require any vendor to remove product/services if it is misleading or deceptive, in poor taste, or unsuitable to or not in keeping with the character and objectives of the conference. This is in the sole judgment of Kingdom Women Conference Committee.
AMENDMENT TO RULES – Any and all matters or questions not specifically covered by the preceding Rules and Regulations shall be subject to the decision of the Kingdom Women C o n f e r e n c e Vendor Committee. The Kingdom Women Conference Committee may amend these Rules and Regulations without prior notice at any time. All amendments so made shall be binding on the vendors equally with the foregoing Rules and Regulations.
FAILURE TO HOLD EXPOSITION – Should any contingency prevent holding of the Kingdom Women Conference, the vendor waives all claims for damage or recovery of expenses other than the return of the rental fee paid for the exhibit space.
CANCELLATIONS OR TRANSFERS – Vendors may cancel registration in writing on company letterhead with the signature of the original registrant. Please note that refunds will not be granted for any reason due to vendor cancellation. Vendor registration may be transferred to another ministry-approved vendor, if Lyle and Deborah Dukes Ministries receives a written request on company letterhead with the signature of the original registrant on or prior to Wednesday, May 8, 2019.
***Any matters not specifically covered herein are subject to decision by Kingdom Women Conference Vendor Committee.
General Vendor Information
Conference Attire: Business casual or church attire
Vendor Load-In and Set-Up: Wednesday, May 22nd 4:30 pm
Exhibit Hours (subject to change):
• Wednesday, May 22nd – 6:30 pm – 7:30 pm (and 1 full hour after evening service)
• Thursday, May 23rd – 8:30 am – 2:00 pm (Vendor entry 8:00 am)
• Thursday, May 23rd – 6:30 pm – 7:30 pm (and 1 full hour after evening service)
• Friday, May 24th – 8:30 am – 2:00 pm (Vendor entry 8:00 am)
• Friday, May 24th – 6:30 pm – 7:30 pm (and 1 full hour after evening service)
Vendor Breakdown: Friday, May 24th – 11:00 pm – 12:00 am
For more information about the Kingdom Women Conference, including the conference itinerary, registration, local hotels and restaurants and more, please visit our website at www.lyleanddeborahdukes.com. You may also call us at (703) 490-4040 or send an email to firstname.lastname@example.org. See you at the Kingdom Women Conference!